In this tip you'll find 3 ways to remove carriage returns from Excel cells. You'll also learn how to replace line breaks with other symbols. All solutions work for Excel 2016, 2013 - 2003
Inserting a line break in Excel is quite easy: Just press Alt + Enter to add a line break inside a cell. This keyboard shortcut works the same way on Windows and the Office 2016 for Mac. This keyboard shortcut works the same way on Windows and the Office 2016 for Mac. Find and Replace Line Breaks in Excel When you want to create a line break (line feed) in a cell, you press Alt + Enter, to start a new line. You can put one or more line breaks in a cell, to make the contents easier to read. Create manual page breaks in a worksheet with Excel for Mac. You can adjust where automatic page breaks occur, and add your own page breaks manually. You can remove manual page breaks, but you can't remove automatic page breaks. However, you can adjust column widths or margins, or scale the sheet size to fit the content on fewer pages.
There can be different reasons for line breaks occurring in your text. Usually, carriage returns appear when you copy text from a webpage, get a workbook that already contains line breaks from a customer, or you add them yourself using Alt+Enter.
In any case, what you want to do now is delete carriage returns since they don't let you find a phrase and make column contents look disorganized when you turn on the wrap text option.
All these 3 ways are really quick. Feel free to pick the one that suites you best:
- Remove all carriage returns manually to quickly delete line breaks in 1 worksheet.
- Delete line breaks using formulas to employ several formulas for a complex cell text processing.
Computers and text processing software were created taking into consideration the typewriter specificities. That's why two different non-printable symbols are used now to indicate line break: 'Carriage return' (CR, ASCII code 13) and 'Line Feed' (LF, ASCII code 10). Windows uses 2 symbols one by one: CR+LF, and LF for *NIX systems.
Be careful: in Excel you can find both variants. If you import data from a .txt or .csv file, you are more likely to find Carriage Return + Line Feed. When you break a line using Alt+Enter , Excel inserts Line Feed only. In case you get .csv files from a person who uses Linux, Unix, etc., you'll find only Line Feeds again.
Remove Carriage Returns manually
Pros: the fastest way.
Cons: no any additional features :(.
Please find the steps for eliminating line breaks using Find and Replace:
- Select all cells where you want to remove or replace carriage returns.
- Press Ctrl+H to open the Find & Replace dialog box.
- In the Find What field enter Ctrl+J. It will look empty, but you will see a tiny dot.
- In the Replace With field, enter any value to replace carriage returns. Usually, it is space to avoid 2 words join accidentally. If all you need is deleting the line breaks, leave the 'Replace With' field empty.
- Press the Replace All button and enjoy the result!
Delete line breaks using Excel formulas
Pros: you can use a formula chain / nested formulas for complex cell text processing. For example, it is possible to remove carriage returns and then eliminate excess leading and trailing spaces and those between words.
Or you may need to delete carriage returns to use your text as an argument of another function without changing the original cells. For example, if you want to be able to use the result as an argument of the function =lookup ().
Cons: you'll need to create a helper column and follow many extra steps.
- Add the helper column to the end of your data. You can name it '1 line'.
- In the first cell of the helper column (C2), enter the formula to remove / replace line breaks. Here you can see several helpful formulas for different occasions:
- Handle both Windows and UNIX carriage return/ line feeds combinations.
=SUBSTITUTE(SUBSTITUTE(B2,CHAR(13),'),CHAR(10),') - The next formula will help you replace line break with any other symbol (comma+space). In this case lines will not join and extra spaces will not appear.
=TRIM(SUBSTITUTE(SUBSTITUTE(B2,CHAR(13),'),CHAR(10),', ') - If you want to remove all nonprintable characters from text, including line breaks:
=CLEAN(B2)
- Handle both Windows and UNIX carriage return/ line feeds combinations.
- Copy the formula across the other cells in the column.
- Optionally, you can replace the original column with the one where the line breaks were removed:
- Select all cells in column C and press Ctrl + C to copy the data to clipboard.
- Now pick the cell B2 and press the Shift + F10 shortcut. Then just press V.
- Remove the helper column.
VBA macro to get rid of line breaks
Pros: Being created once, can be reused in any workbook.
Cons: you need to have the basic knowledge of VBA.
The VBA macro from the example below deletes carriage returns from all cells in the currently opened worksheet (active worksheet).
If you don't know VBA really well, see How to insert and run VBA code in Excel
Remove carriage returns with Text Toolkit
If you are a lucky user of our Text Toolkit or Ultimate Suite for Excel, then you do not need to waste time on any of the above manipulations. All it takes is these 3 quick steps:
- Select one or more cells where you want to delete line breaks.
- On your Excel ribbon, go to the Ablebits Data tab > Text group, and click the Convert button.
- On the Convert Text pane, select the Convert line break to radio button, type the 'replacement' character in the box, and click Convert.
Line Breaks Poetry
In our example, we are replacing each line break with a space, so you put the mouse cursor in the box and press the Enter key:
As the result, you will have a neatly organized table with one-line addresses:
If you are curious to try this and 60 more time-saving tools for Excel, you are welcome to download a trial version of our Ultimate Suite. You will be amazed to discover a-few-clicks solutions for the most challenging and tedious tasks in Excel!